Key Admission Information
All programs should be aware of the April 15 'National Signing Day' date, and its significance when creating or revising their funding offer letters for admitted students.
The information below is intended for all University of Minnesota graduate programs that offer funding to admitted students. Also included are examples of acceptable wording for funding offer letters.
CGS Resolution Background
The Council of Graduate Schools (CGS) has published the April 15 Resolution since the mid 1960s. The Resolution is concerned with the conditions surrounding the acceptance of offers of certain kinds of graduate student financial assistance, namely, scholarships, fellowships, traineeships, and assistantships. The timeline applies to applicants for the upcoming fall semester. The general spirit of the Resolution is that:
- Students should have an opportunity to consider more than one offer and should have until April 15 to do so.
- Institutions and students should be able to view acceptances in force after April 15 as binding.
- Everyone should know what the rules are.
- An offer by the institution and its acceptance by the student constitute an agreement which both are expected to honor.
The intent of the Resolution is to provide a uniform and widely acceptable framework that provides protection for both student and institution. The Resolution acknowledges that students, after having accepted an offer, may change their minds and withdraw that acceptance. Frequently asked questions about the Resolution can be found on the CGS website.
Clear wording about acceptance deadlines should be included in all funding offer letters to admitted students. Below are examples of acceptable offer letter wording for programs offering students funding in the form of assistantships, fellowships, scholarships, or traineeships.
Because of our policy of limited admission, we would appreciate a response from you, in writing, before April 15. If you should decide not to join us, we will then be able to offer your place to an applicant on our waiting list. You are, however, under no obligation to respond to this offer of financial support prior to April 15 as indicated on the enclosed policy statement of the Council of Graduate Schools. You may wait or change your mind any time up to that date. However, an acceptance given or left in force after April 15 constitutes a contract which you are expected to honor.
We would like to hear from you as soon as you make a decision regarding enrollment in our program but you must respond no later than April 15. We will have to withdraw our offer if we have not heard from you by that time. By agreement of the member institutions of the Council of Graduate Schools (CGS), you are free to postpone your decision until April 15, or change your decision before that date. After that, you need a release from the program you have already accepted in order to accept an alternative offer. A copy of the CGS resolution is enclosed. By accepting our offer, you also agree to abide by the terms and conditions outlined above.
Please report any potential breaches of the April 15 CGS Resolution to the Graduate School by using this online reporting form. You can also contact Dean Tsantir directly at email@example.com for assistance.
If you would like to pay the application fee for one of your prospective students, follow the steps below:
Transfer the appropriate application fee amount to the Graduate Admissions budget using the EFS JE (journal entry process), and include the following information in the “long description comment field.”
- Applicant name
- Slate ID #
- Reason for waiver (e.g. Fulbright applicant, etc.)
- Contact Dean Tsantir or Jim Rowan with the payment voucher number.
Graduate Admissions no longer requires a readmission application fee from students who must be readmitted in order to graduate. This "no-fee" readmission is valid for ONE TERM ONLY. In other words, students must graduate during the term for which they were readmitted.
How to Request One Term Only Readmission
- Subject line of email should read: "One Term Only Readmission"
- Body of email should include the student's name, empl ID number, and reiterate that this is a ONE TERM ONLY readmission so the student may graduate
- Attach to the email a completed Express Readmission Form, including both departmental and student signatures
Upon receipt, the Graduate Admissions Office will:
- Process the readmission
- Email both student and program staff when the readmission process is complete
- Place a future-dated registration hold on the student's account to prevent registration beyond the term of readmission
If the student does not graduate during the term of readmission and must register for subsequent terms, a new readmission application (Express Readmit form or online application) and $75 fee will be required.
The Graduate School Admissions Office maintains application records according to the Records Retention Schedule.
- Full applications for all applicants are retained for 3 years.
- Partial applications for enrolled students only are retained permanently.
- Permanent application records do not include recommendations.
Under FERPA, enrolled students have the right to view their student records, including application information. If recommendations are part of the application, the student may view them only if they did NOT waive their right to access recommendations at the time of application. Contact the Graduate School Admission Office if you receive a request to view recommendations.
Please note that denied applicants and admitted applicants who do not enroll at the University do not have the right to view their applications.
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